Luggage Forwarding in Japan: The Magic of Takuhaibin

If you're planning to travel around Japan by train, this is a must-read on Japan's wonderful luggage-forwarding service, takuhaibin.

One of the most fun parts of traveling in Japan is undoubtedly the country’s amazing train network.

The shinkansen (bullet train) is arguably the world’s most exhilarating form of terra firma transit, but even smaller regional JR trains and other private railways like the Kintetsu (used often in the Kansai region) are speedy, spacious, spotless, and punctual.

Luggage forwarding in Japan, the magic of takuhaibin

This article is for you, especially if you’re not a minimalist

It’s not an exaggeration to say that you can set your watch by the timeliness of train arrivals and departures throughout the country.

Throw in a historic mountain railway like the Hakone Tozan switchback up into the hills of Gora, and you may find yourself giddy like a kid on a carnival ride.

The train conductor bows to you; the beverage cart comes gliding by; you recline your seat much farther than you could on the airplane flight over. Simply put, Japan train travel leaves you feeling eminently civilized.

Luggage forwarding in Japan, the magic of takuhaibin

One of the many joys of train travel in Japan: a beautiful bento (photo by kadluba CC BY)

Luggage Space on the Shinkansen (Bullet Train)

That is, unless or until you arrive at the train station lugging a 25-inch (or larger) suitcase behind you, plus your carry-on or other personal bag – all the luggage you packed for your 10 or 12 or 14-night Japan travel… and maybe also a bag or two of omiyage (souvenirs) you picked up along the way (this is, after all, also one of the best countries on the planet for shopping).

Upon boarding, you realize: unless you are on an airport express train like the Narita, or Haruka (to Kansai International), your train does not have any luggage storage area other than the seat overhead racks – or your own leg and lap space.

All of Japan train travel’s grace has been erased, replaced with heaving, hoisting and cramped space – but only if you didn’t know about a magical, wonderful luggage shipping service called takuhaibin.

Luggage forwarding in Japan, the magic of takuhaibin

The glorious shinkansen… sadly lacking in space for luggage

Japan Luggage Forwarding Basics

Launched in the 1970s, takuhaibin is, more broadly, a parcel courier service, most often used for overnight delivery. It is highly convenient, reliable, secure, and – notably, when it comes to Japan travel – very economical.

There are several companies that offer the service, including Kuroneko Yamato, but travelers need not worry about choosing – most hotels and ryokans will take care of it for you.

For about 1,500 JPY, give or take – about the cost of a coffee or sparkling water from room service in a luxury Japan hotel – you can ship your packed-to-the-gills, 25-inch, 50-lb (23-kg) suitcase overnight from, for example, your Tokyo hotel to your Kyoto hotel, where, already safely in the room closet, it patiently awaits the click of your room key card.

Luggage forwarding in Japan, the magic of takuhaibin

Relaxing at a luxurious ryokan, sans luggage

How to Forward Luggage in Japan

Bypassing Hakone

Say you’re making a first visit to Japan (your first, but not your last!) and don’t have a ton of time; you want to experience a convenient, tried-and-true itinerary of a few nights Tokyo, a Hakone ryokan stay, and a few nights Kyoto.

You haven’t packed too heavily, but you still don’t want to worry about your luggage on the intercity travel. With takuhaibin, you can ship your main luggage ahead from Tokyo to Kyoto, bypassing Hakone, and pack a smaller personal bag for the ryokan stay.

All you need to do is bring the luggage you want shipped to the hotel reception before check-out; the concierge or bellhop will relieve you of the suitcase and tell you the shipping charge, which you’ll pay on your room bill.

Luggage forwarding in Japan, the magic of takuhaibin

Essentially all you’ll need while at a ryokan

Travel Lightly to Naoshima Island

For another example: you’ve heard about an “art island” named Naoshima (and suspect that in the not-too-distant future it will take its place alongside Tokyo and Kyoto as a “must-see” on most Japan itineraries) and have decided to detour there between Osaka and Kyoto.

See a sample trip featuring Naoshima.

Unless you’re traveling by private vehicle a lot of the way, don’t even think about dragging your entire luggage from train to train to ferry to shuttle bus, and back again; use takuhaibin from Osaka to Kyoto, and travel lightly, with a skip in your step, all the way to Naoshima and back.

Luggage forwarding in Japan, the magic of takuhaibin

Chichu Art Museum (Photo: FUJITSUKA Mitsumasa)

Limitations of Takuhaibin

It’s important to note that overnight takuhaibin does not work everywhere. If you want to ship to points far north or south – think Hokkaido or Okinawa – or islands where ferry transit is involved, you will likely need to plan on at least two-day delivery, rather than overnight.

Also, you cannot ship overnight to airports – they typically require 48 to 72-hour advance delivery (but pick-up, once at the airport, is almost as convenient as the luggage waiting in your hotel room).

Luggage forwarding in Japan, the magic of takuhaibin

Just in case you misplace something important!

Lost and Found in Japan

Takuhaibin is not just a fantastic convenience with regard to luggage and Japan train travel. Did you by accident leave behind that jewelry of great monetary or sentimental value when packing up at your last hotel? Forget your Kindle, or misplace your laptop or smartphone charger?

See our Japan packing checklist!

Chances are the hotel staff will find it and will be happy to ship it to your next destination – or even to your home country – for far less than the cost of buying it anew.

Luggage forwarding in Japan, the magic of takuhaibin

Your friendly takuhaibin truck (Kuroneko Yamato, the brand pictured, is the iconic takuhaibin provider you will see throughout Japan)

Japan Luggage Shipping Takeaways

So, when planning your trip, remember to keep a couple things in mind:

  • First, pack lightly (and leave some room for shopping and gifts!)
  • Second, remember takuhaibin!

Luggage shipping in Japan is your best friend, and can make the difference between a trip that is stressful or stress-free.

Looking for more Japan packing tips? See our post on Packing for Japan!

Japan Travel Tips

Sign up and receive our thoughtful (and infrequent) newsletter, full of free Japan travel tips and inspiration.
  • This field is for validation purposes and should be left unchanged.
About Brian Lonergan

Brian has been traveling to and throughout Japan for more than a decade. He loves the food, the customs, the trains, the temples, gardens and shrines; but most of all, the people and their exquisite hospitality.